Reporting and Auditing for Secure SFTP Hosting

5th May 2025

Keeping data secure is paramount for any organisation – or it could face damaging consequences, both financial and reputational. Not only does your network need robust security, but file transfer must also be protected against unauthorised access. 

Ridgeon Network’s Reporting and Monitoring System (RMS) provides just that level of security. It is a comprehensive, web-based reporting, monitoring and auditing add-on for your Secure FTP hosting service that provides seamless access to real-time data insights, robust compliance features and much more. 

Here, we’ll explore the key benefits of RMS and explain why it’s a valuable tool for organisations looking to streamline and strengthen data management while keeping your information safely away from prying eyes.

Real-time and historical data insights 

One of the standout features of RMS is its robust reporting capabilities. It offers both real-time and historical reports to provide not only an all-encompassing view of your current data flow, but also deeper insights drawn from past activity. 

This is particularly valuable for companies that need visibility over multiple users or complex workflows. RMS offers reporting functions including: 

  • Service activity reports: See a summary of all sessions and activities, sorted by date range. 

  • User-specific reports: Track individual users’ activities and spot potential inconsistencies. 

  • File audit trails: Monitor and trace the flow of specific files or folders across the system. 

These reports allow you to understand how resources are being used, identify potential bottlenecks and troubleshoot other issues before they become serious problems. By unleashing the potential of your data, RMS’s reporting capabilities are a real game-changer. 

RMS also provides space distribution reports, providing a comprehensive breakdown of how storage space is being used. This helps you to identify areas where resources are being used excessively, data retention issues and optimise storage according to current or future business needs. 

 

Strengthening compliance and security 

In an ever-changing regulatory landscape, compliance with data protection standards is non-negotiable. RMS is designed with compliance in mind and features a range of tools that make it easier for users to stay in line with regulatory demands. This includes features such as: 

  • Detailed user connection logs: View who has logged into your system, when, and which location they logged in from. 

  • Last login reports: Maintain system security by tracking users’ last login times, making it much easier to identify inactive or potentially compromised accounts. 

  • Geo-IP location reports: Monitor access points globally for a clearer understanding of remote connections. 

These features make auditing simpler and more straightforward, helping firms to comply with data protection standards and avoid falling foul of regulators. RMS’s detailed records of data transfers and system interactions makes it much easier to conduct audits and prove compliance when needed. 

 

Troubleshooting and workflow optimisation 

RMS has a range of features making it easier to locate files, monitor data transfer status and debug issues quickly. For example, administrators can use RMS to quickly pull up detailed reports on individual files, including all events and sessions that have interacted with that specific file. 

In addition, RMS has a live activity dashboard which provides an overview of space and bandwidth usage over the preceding month, as well as real-time information and statistics about users currently logged on and recent events such as uploads and downloads. 

Automated reports can also be scheduled and sent to key stakeholders so that they also receive regular updates. All this helps to reduce downtime, streamline workflows and allow for better, data-driven decision-making. 

 

Custom notifications and alerts 

Staying informed is crucial to ensure that your system continues to run smoothly. RMS allows users to set up real-time alerts based on specific actions, file changes and events. This includes the following: 

  • Email alerts: Configure notifications to alert specific team members about critical events such as failed logins, user access from unexpected locations or modifications to files. 

  • Role-based login: RMS enables role-specific access, separating monitoring and reporting functions so that team members only have access to the information they need. 

Notifications can be set up for any email address or distribution list. These custom notifications help keep data secure and ensure that relevant team members are kept informed, facilitating smoother collaboration. 

 

Conclusion 

The benefits of Ridgeon Network’s RMS add-on go well beyond simple reporting. By offering comprehensive data insights, workflow optimisation, customisable notifications and more, RMS is a powerful tool for businesses that want more visibility and control over data.

To find out more about how your organisation could benefit from RMS, take a look at our Reporting Product Sheet, which gives you a concise overview of its main features.