OrderWise and Secure FTP / SFTP Hosting: Automating Stock and Financial data flow

What is Orderwise?

At its core, Orderwise is a modular ERP system with integrated WMS capabilities. It centralises the core functions of your businesses – stock management, order processing, purchasing, sales, finance and more – into a single, connected platform.

This means no more switching between different systems to get the full picture of what’s going on. Instead, Orderwise integrates your sales, warehouse, finance and ecommerce channels, providing a single source of truth via its API, SFTP import/export connections and integration modules. . This means you get a single source of truth for all your data, improving accuracy, speed and decision-making.

Key features of Orderwise

Orderwise is both broad and deep in terms of its capabilities, which include:

• Stock control and inventory management: Real-time tracking across multiple warehouses, complete with batch and serial number management to improve traceability and reduce waste.

• Sales and CRM: Efficient sales order processing, invoicing and quotation tools, supported by a built-in CRM to enhance customer engagement.

• Purchasing: Automated purchasing workflows and supplier management tools to ensure optimal stock levels and prevent delays.

• Finance: Integrated accounting functionality or seamless links with platforms like Sage, Xero and QuickBooks.

• E-commerce integration: Native support for platforms like Shopify, Magento, Amazon and eBay – enabling unified sales and fulfilment across online channels.

• Warehouse management: Intelligent picking strategies, barcode scanning and real-time dispatch tracking to maximise efficiency on the warehouse floor.

• Business intelligence and reporting: Custom dashboards and reporting tools to help monitor KPIs and make data-driven decisions.

• Mobile app and handheld devices: Support for Android-based devices, enabling warehouse and sales teams to access and update data on the move.

• Courier integration: Built-in integrations with major UK couriers including DPD, Royal Mail and DHL for seamless dispatch and delivery tracking.

SFTP / Secure FTP integration in Orderwise

Many businesses using Orderwise need a secure and reliable way to exchange data – such as stock feeds, invoices and purchase orders – with external systems. This is especially true in supply chains where trading partners use different ERP platforms and where regular data exchange is essential.

Orderwise supports integration via Secure File Transfer Protocol (SFTP) to exchange data with clients and suppliers. This includes live stock feeds shared with resellers or distributors, automated purchase orders sent to suppliers and invoice data passed securely between systems.

However, setting up and managing an SFTP system is a separate matter, a time-consuming task requiring specialist expertise. That’s why many businesses choose to outsource SFTP hosting to a trusted third-party provider, which offers several important benefits:

• Stronger security: Hosted SFTP platforms are built to meet stringent data security standards, with encryption, user authentication and secure access controls as standard.

• Reduced overheads: Outsourcing means there’s no need for internal IT teams to manage SFTP infrastructure, which saves time and reduces risk.

• Rapid deployment: Hosted solutions can be up and running quickly, with minimal disruption to your business.

• Scalability: Easily adapt to new partners or data requirements without having to overhaul your infrastructure.

• Ongoing support: Access to expert support for troubleshooting and other ongoing needs.

To summarise, a reliable SFTP layer is vital for secure, automated and scalable communication between systems – and outsourcing SFTP hosting can offer valuable peace of mind as well as a reliable method of transferring data while keeping it away from prying eyes.

Tackling common business challenges

What really sets Orderwise apart is its ability to tackle some of the most common pain points faced by growing businesses. These include:

1. Disconnected systems

   Many businesses use multiple software systems across different departments – sales, finance, warehouse and ecommerce – which often don’t talk to each other. This can lead to inconsistent data and duplication, often forcing manual workarounds.

   Orderwise acts as a unifying hub, connecting disparate systems and creating a single, reliable view of operations. It can even map and reconcile data from multiple ERP platforms, using common identifiers to simplify integration.

2. Legacy infrastructure

   Some organisations still rely on older software systems that may not be compatible with newer platforms. Orderwise helps bridge that gap by integrating with both legacy and modern systems, making it easier to modernise operations without losing access to critical historical data.

3. Inaccurate stock data

   Without real-time inventory tracking, businesses risk stockouts, overstocking and missed sales. With its advanced inventory management features, Orderwise offers live stock feeds and accurate warehouse visibility – essential for fast-moving businesses.

4. Complex supplier relationships

   For businesses sourcing products from multiple suppliers, especially those using different systems, getting reliable and consistent data can be a challenge. Orderwise can pull information from multiple supplier platforms, standardise it and ensure consistency across the board.

5. Security in data exchange

   As data moves between platforms and partners, ensuring secure and compliant transfer is vital. Orderwise supports integration via secure file transfer protocols (SFTP), providing peace of mind when handling sensitive operational and customer data.

Scalable, customisable, realisable

Orderwise’s modular design means it can grow as your business does, while its support for SFTP integration helps you transfer data securely and efficiently. Whether you’re a small operation taking your first steps into automation or a large enterprise with complex requirements, it can be tailored to suit your needs – and expanded as those needs evolve.

It’s not just about streamlining what you do today. It’s about building a scalable, future-ready foundation that will continue to support your business as it grows – this is the foundation of sustainable long-term growth and success.

Talk to us about OrderWise SFTP Integration

We have clients actively using OrderWise integrated with our SFTP Hosting solutions to automate the data flow between clients and suppliers. Talk to us today if you want to do the same for your business or have questions about OrderWise SFTP integration.

At Ridgeon Network, we’ve been delivering professional, trusted and secure internet solutions for more than 20 years, including SFTP hosting, custom development and monitored and managed servers. To find out what we can do for your business, get in touch with our team today.